Reporting to the Associate Dean, Undergraduate Medical Education, the Curricular Coordinator
is responsible for the planning, preparation and day-to-day operation of the Undergraduate
Medical Education Program by facilitating the design, scheduling, delivery and evaluation of
assigned components of the Undergraduate Curriculum. In doing so, the Curricular Coordinator
will work primarily with Phase and Block Chairs, but will also coordinate with Course Chairs,
individual teachers, the other Curricular Coordinators and the Undergraduate Office staff.
The Curricular Coordinator will be responsible for one of four areas including:
• Year 1
• Year 2
• Year 3 – Clerkship Core Curriculum
• Year 4 – Clerkship Core Rotations
Within the specified area, the incumbent is expected to understand the general objectives of the Undergraduate Program and those objectives specific to their assigned area. The Curricular
Coordinator must also be familiar with the other areas to provide back-up support.
• Meets and updates established objectives of specified curricular area, as well as, remains current with those objectives set by the Undergraduate Medical Program.
• Assists new Chairs in becoming familiar with their role so that objectives may be met.
• Communicates with students to ensure they have all required information and are aware of their obligations.
• Assists Year Directors, Course Chairs, and Committees with the development of curriculum, ensuring that the design will meet the established objectives.
• Responsible for all administrative aspects of the curriculum including, but not limited to, scheduling, teaching assignments, room bookings, grade calculation and entry, and on-line course resources.
• Develops teaching materials and administrative components of the curriculum to deliver objectives, based on information provided by the Chair.
• Develops, administers and compiles student, course, and teacher evaluations from established resources, in collaboration with curricular leadership, and in compliance with the Operational Policy for Curricular Course Review.
• Ensures that the results of course and faculty evaluations are distributed to appropriate individuals and committees and completes any follow-up, as required.
• Provides assistance to students related to classroom-based instruction and clinical rotations ensuring that they are aware of expectations and requirements and are provided with necessary support and assistance.
• Identifies and assists students experiencing academic or personal difficulties to ensure that necessary support is provided to them.
• Additional responsibilities include: room booking and timetabling; liaising with departmental assistants; regular communication with the MEdTech team to ensure electronic resources meet requirements of the program; preparation of MSPR (Dean’s Letter); administrative support of the Evaluation Committee Orientation Assists with convocation and student award related activities.
• Undertakes other duties as assigned in support of the Department.
Skills & Experience / Compétences & expérience
• A university degree or three year post-secondary program in relevant field.
• Minimum three to five years of related experience, preferably in a university administrative office or faculty department.
• Satisfactory Criminal Records Check required.
• Consideration may be given to an equivalent combination of education and experience.
• Promotes diversity and inclusion in the workplace.
• Exceptional organization and planning skills, with the ability to monitor and juggle a number of diverse activities with simultaneous deadlines, in a very busy environment.
• Proficiency with computer applications including MS Word, Excel, PeopleSoft (Queen’s mainframe), database management, and Oracle Time appointment scheduler, as well as advanced skills in data management.
• Ability to work independently, as well as have a team-oriented approach, with an ability to work toward shared goals and achievements.
• Familiarity with educational systems throughout the world, and the ability to interpret course content to determine course acceptability, familiarity with international reference materials.
• Excellent communication (verbal and written) and interpersonal skills.
• Exceptional attention to detail, research and editing skills.
• Good judgement and initiative.
• Ability to adhere to strict confidentiality.
• Ability to focus despite many different duties and frequent interruptions.
• Set priorities and determine which tasks require the most attention, within inflexible time constraints, to ensure deadlines are met.
• Ability to make decisions under pressure and without consulting management.
• Make recommendations on projects and improvements to ensure that programs continuously improve and remain viable.
• Determine student needs to ensure they meet program requirements.
• Determine appropriate development of teaching materials, administrative curriculum components and committee materials based on information provided by the Chair. Determine when to raise and discuss sensitive details with the Chair.
• In consultation with Phase/Block Leaders and following the Evaluation Policy, determine how to develop and administer evaluations.
• Daily administration decisions regarding the efficient day to day operation of the office.
Other Comments / Autres commentaires
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
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