About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Reporting to the Director, Four Directions Indigenous Student Centre (FDISC), the Indigenous Events & Programs Assistant is responsible for facilitating the organization of various programs, events, and projects of FDISC. They will support the planning, coordination and execution of cultural programming and events on campus. The incumbent will liaise with a wide range of internal and external partners, including faculty, staff, and students.
They will take supervision from and work closely with the team at FDISC to deliver events and programs that build a diverse and welcoming Indigenous campus community, as well as create connections and partnerships with various on and off campus departments, agencies, and local Indigenous communities.
The schedule for this position requires the incumbent to work variable hours, including evenings and weekends.
• As a member of the FDISC team, assist colleages to plan and coordinate a full suite of event designs, concepts, and measures to ensure that events serve to engage Indigenous students on campus.
• Provide event support which includes, but is not limited to: logistics planning, drafting layouts, proposing event sequences, coordinating set up and tear down details, speaking notes, and access for all service partners.
• Liaise with Indigenous students, staff, and faculty to create and execute culturally relevant and holistic programming, including Drum Circles, Full Moon Ceremonies, etc.
• Assist with the organization of events and programs including early move in; beginning and end of term feasts; feast nights; Drum Circles; Indigenous research conference; speakers events, open house events; convocation events; training programming; and other events as required.
• Provide administrative coordination for any events including facilitator scheduling, room bookings, online registration, workshop reminders, and certificate completion verification.
• Develop and implement communications and marketing material. Recommends, writes, edits, proofreads, and updates descriptions about FDISC events and programs to be published on the FDISC website.
• Work with the team at FDISC to direct the strategic promotion of events and programs on the website and via social media. Develop, evaluate, and maintain web pages.
• Maintain and update FDISC social media. Utilizes analytics to evaluate audience engagement, and revise social media strategy accordingly.
• Prepare, maintain and update the weekly enewsletter that includes events, program, and other relevant information to Indigenous students.
• Work as part of the FDISC team in order to deliver holistic programming to Indigenous students at Queen’s.
• Provides work direction, and technical/functional guidance to student staff. Schedules and assigns work, and oversees its completion. Coordinates and monitors work flow.
• Undertakes other duties as assigned in support of the unit or department.
Skills & Experience / Compétences & expérience
• Must have Indigenous ancestry and demonstrated connection with an Indigenous community and other Indigenous networks.
• College diploma or equivalent combined with 2-3 years of experience organizing and facilitating group events.
• Consideration may be given to an equivalent combination of education and experience.
• Ability to speak a local Indigenous language is a desired asset.
• Strong computer skills; able to work well with MS Word, MS Excel, and the technical aptitude to learn programs unique to the university.
• Familiarity with Queen’s University policies and procedures and/or experience working in a post secondary setting would be considered strong assets.
• Satisfactory Criminal Records Check and Vulnerable Sector Screening required.
• Superior communication and presentation skills to gather information and deliver key messages accurately and with empathy to alumni, students, parents, faculty, staff, donors, volunteers and third party service providers.
• Exceptional interpersonal skills (creative, diplomatic, interculturally sensitive, patient, tactful, etc.).
• Ability to establish and maintain effective working relationships with a broad range of internal and external stakeholders.
• Demonstrated analytical, interpretive, and problem-solving skills.
• Knowledge of social media tools and resources.
• Ability to adapt to a changing environment with initiative and flexibility.
• Ability to articulate an Indigenous worldview within a post-secondary education context.
• Must be a team player. Able to win cooperation, to facilitate groups of people to work toward, and success in shared goals.
• Excellent time management and organizational skills, including ability to adapt effectively to changing priorities, work with minimal supervision and manage time effectively.
• In collaboration with senior staff, identifies optimum practices for organizing and publicizing events and programs by evaluating several factors such as cost effectiveness, need, interest, etc.
• Determine when to elevate more complex concerns and decisions to the Director.
• In collaboration with senior staff, determine which protocols to follow regarding Indigenous peoples’ participation in broader university events.
• Anticipates, analyzes and solves problems, and recommends solutions.
• Determines content of various materials, including publications, event promotion, advertising, social media posts, web content, meeting materials and reports.
• Ability to prioritize work to meet multiple demands.
• Determines priorities and makes decisions about student staff utilization and the assignment of work to achieve optimum efficiencies and productivity. Monitors and assess output and quality of student staff’s work.
Other Comments / Autres commentaires
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, racialized/visible minorities, Indigenous/Aboriginal Peoples, persons with disabilities and LGBTQ+ persons.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at firstname.lastname@example.org.