The Secretary II provides services in a manner consistent with Kingston Health Sciences Centre’s (Hotel Dieu Hospital Site) Mission, Vision and Values and that reflect the core values of Patient and Family Centred Care (dignity, respect, information sharing, participation, and collaboration).
The Secretary II provides secretarial and clerical support under the direction of the Program Manager in the Bariatric Centre of Excellence.
DUTIES AND RESPONSIBILITIES:
Duties include, but are not limited to the following: secretarial and clerical support; schedules procedures/appointments in Patient Care System, organizes meetings, daily activities; types general correspondence, procedures, reports and forms; daily data entry, monthly and summary quarterly reports for Systems Integration/Workload Management and Manager as requested; maintains Bariatric Registry and submits reports; and creates, generates and submits activity/utilization reports as required providing appropriate analysis.
Skills & Experience / Compétences & expérience
-Grade 12 diploma or equivalent.
-Graduate of a recognized community college office Administration program or equivalent combination of education and experience (Medical Office Administration preferred).
-2 years recent experience in a secretarial role in a hospital or medical setting (i.e. Secretary, GFT, -Medical Secretary, Administrative Assistant).
-Experience in an ambulatory care environment.
-Knowledge of medical terminology (will be tested).
-Ability to type at a minimum speed of 40 w.p.m. (will be tested).
-Skilled in the use of current office technology – Microsoft Office: Word, Excel, Access, Outlook (will be tested)
-Familiarity with videoconferencing appointment scheduling and equipment.
-Experience with data management and analysis in a hospital environment.
-Ability to keep data organized and input patient data in the Ontario Bariatric Network portal
-Excellent interpersonal skills with organizational skills.
-Ability to communicate effectively, courteously and tactfully with a variety of people
-Ability to handle confidential matters
-Ability to work quickly and accurately under pressure
-Self-reliant, ability to function independently as well as in an interprofessional team, establish priorities and interact effectively with others.
-Proven good attendance record.
-Satisfactory criminal record check with vulnerable sector search
Other Comments / Autres commentaires
The applicant must meet the physical demands of this position