City of Kingston
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Opening Statement
Kingston’s vision of being a smart, livable 21st century city is fast becoming reality. History and innovation thrive in our dynamic city located along the beautiful shores of Lake Ontario, an easy drive from Toronto, Ottawa and Montreal, in the heart of eastern Ontario. With a stable and diversified economy that includes global corporations, innovative startups and all levels of government, Kingston’s high quality of life offers access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.
Position Summary
The Supervisor, Special Events, is responsible for the day to day supervision and operation of the City’s Special Events Office.

The Supervisor and their team will lead and coordinate events and programming for both city led events and in support of community groups, partners, and neighbourhood associations that require the use of city facilities, parks, streets, neighbourhoods, and other municipal property.

The position also coordinates with external partners to deliver local, provincial, and national level events and tournaments to the community.

Key Responsibilities
Provide leadership to the City’s Special Events Office, event planning and implementation process as it relates to both internal and external events by ensuring effective organization, communication, efficiency, and management of relationships with key internal and external stakeholders.

Demonstrate a customer service approach to building and leading a team, and use creativity and innovative approaches in the creation, attraction, and retention of events.

Core duties include the coordination and implementation of event and community development initiatives including strategic planning, policy development, financial management, capacity building and social planning coordination.

Responsible for the development, management and monitoring of budgets related to the events portfolio.

Establish and update policies and procedures related to the provision of Special Events.

Responsible for enhancing the provision of City-sanctioned special events in partnership with community stakeholders. Delivery of city led special events such as Victoria Day, Canada Day, New Year’s Eve, etc.

Ensure cross departmental collaboration, interpret individual and department concerns and opportunities, anticipate, and mitigate issues.

Research alternative/emerging best practices, processes, tools and techniques, assess their effectiveness and make recommendations as it relates to events and sport tourism.

Support the progression and ongoing development of sport tourism in cooperation with Tourism Kingston, including participation on related committees, bid processes and event hosting.

Maintain and/or enhance relationships with key stakeholders in events and sports.

Prepare and/or contribute written correspondence for the purpose of reports, grants and applications as necessary.

Responsible for the collection, analysis and reporting of event statistics.

Support community demand for active lifestyle programming including working with community associations on freestyle activities, neighborhood association events, and other special event programming at municipally owned facilities and on municipally owned lands, including sidewalks, pathways, and streets.

Work with the Recreation and Leisure management team and others on policy, financial management, accessibility considerations, emergency planning, projects and statistical collection, analysis and reporting.

Develop annual event communications and work plans in cooperation with other city departments.

Assist in the recruitment, training and development of staff.

Maintain a work environment that promotes staff participation, teamwork, customer service and positive labour relations.
Qualifications, Competencies
Post-Secondary degree/diploma in Recreation, Sport or Event Management, Public Relations, Tourism, or a related field

Three (3) years recent related experience successfully identifying, developing, coordinating, managing, and implementing major and minor events on an annual basis

Experience should include supervising staff, ideally in a unionized environment

Experience in a public sector setting an asset

Knowledge of sport tourism and experience and an ability to work with PSO’s & NSO’s (Provincial Sport Organization & National Sport Organizations) an asset

Bilingualism (English and French) is preferred, additional languages an asset
Skills, Abilities, Work Demands
Excellent verbal and written communication skills

Strong, effective customer service and interpersonal skills

Advanced computer skills including MS Office

Proficiency with recreation and booking software

Strong and effective problem-solving skills

Strong organizational skills and with the ability to prioritize work in a demanding environment

Demonstrated leadership skills with the ability to coach, motivate, and develop employees to achieve success

Demonstrated conflict management skills

Ability to research, analyze, and formulate solutions to complex issues

Proficient knowledge of related policies, procedures, legislation, and initiatives

Required to work varied hours including evenings and weekends(occasionally)

Business travel may be required

Valid class “G” driver’s licence and access to vehicle

Current standard first aid and CPR “C” and AED certification

Required to obtain and maintain a satisfactory criminal record check, including vulnerable sector, at candidates’ expense.
Closing Statement
Please apply to Career Opportunities at:
Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply; however, only those selected for further consideration will be contacted. The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.